Like every other employment lawyer in America, I have been giving a good bit of thought to #MeToo and what it means for my clients. Many (although certainly not all) of the stories under this hashtag are about unreported harassment—egregious behavior that people did not feel comfortable reporting. My clients want to hear about a problem (and be given a chance to remedy it) before it hits Twitter or Facebook or whatever.

So, once a company has a good, solid policy prohibiting harassment (and I like to think that all of my clients do), what else should we be doing to encourage internal complaints? While this is not an exhaustive list, here are a few ideas:

  • Make sure employees know how to raise a complaint. The hotline number/email helpline/HR contact information should be widely publicized and easy to use. Make sure it is accessible to employees with disabilities or for whom English is not their first language.
  • If you haven’t done training in a while, do some. I am refocusing my training a little to talk about respect in the workplace rather than just illegal harassment prevention. Maybe the supervisor doesn’t know that it creeps his secretary out when he leans over her to look at her computer screen—but if no one tells him, he will probably keep doing it. We need to encourage employees to raise concerns before they reach a legal threshold. On the flip side, encourage supervisors to be respectful of employees’ sensibilities and not overreact if someone raises a concern.
  • Recirculate your policy and take that opportunity to personalize it a little. I had one client whose president sent an email distributing the policy, reinforcing the company culture, and encouraging people to raise concerns (even about him). They got great, supportive responses from the employees saying how much they appreciated the message. It doesn’t have to be much but should convey the following:

Our culture is that we work hard and collaboratively, and we respect our coworkers. We will not tolerate disrespectful treatment, whether it is based on sex, race or anything else. If you are experiencing a different culture, let us know.

If behavior makes you uncomfortable at work, even if you don’t think it is “harassment,” let us know so we can address it. This is true no matter who it is—coworker, boss, vendor, client, anyone. Please don’t let someone’s behavior escalate before you complain. We will handle each complaint appropriately and as confidentially as possible.

  • When you get a complaint, investigate it to the extent you can. I have had two situations in which after raising a verbal complaint, the complaining party refused to talk to our investigator. We investigated what we could and took action on what we found.
  • Don’t dismiss complaints about conduct from years ago. If someone is raising it now, you need to be sure you don’t have a current problem.
  • When people cross the line, take appropriate and decisive action to stop any harassing behavior. If you can do so with disciplinary action short of termination, that’s fine. However, if the alleged behavior is egregious and you believe it happened, you may need to fire someone.

We all think we have a good workplace culture. Now is the time to make sure our employees agree.