We are Law Business Research. We’re a UK company, registered number 03281866, and our registered office is Holborn Gate, 330 High Holborn, WC1V 7QT, London, United Kingdom.
We operate the Lexology website and subscription service. This statement explains what we do with your personal information when you register to use that website, subscribe to use our service, and how to exercise your rights over it.
If you have any questions about our use of your personal information, or if you want to exercise your rights, you can contact our data privacy team. The best way to do this is by email to [email protected], but if you prefer you can also write to us at: Data Protection Team, Law Business Research, Holborn Gate, 330 High Holborn, WC1V 7QT, London, United Kingdom.
Who is in charge of your information
In respect of the personal information you give us when you subscribe to Lexology or register to use the Lexology website, we are the “data controller” responsible for that information.
The information we may collect about you
We may collect and process the following data about you:
Uses Made of the Information
We use information held about you in the following ways:
Disclosure of your information
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
We will not usually share your personal information with other third parties without your consent but may do so in the following situations:
Where we store your personal data
The legal basis on which we deal with your personal information
Under the new data protection law starting in May 2018 we have a number of lawful reasons that we can use (or 'process') your personal information. One of the lawful reasons is called 'legitimate interests'.
Broadly speaking Legitimate Interests means that we can process your personal information if:
• We have a genuine and legitimate reason and we are not harming any of your rights and interests
So, what does this mean? When you provide your personal details to us we use your information for our legitimate business interests to send you marketing communications or to gather information about how you use our website. Before doing this, though, we will also carefully consider and balance any potential impact on you and your rights.
Some other typical examples of when we might use the approach are for preventing fraud, maintaining the security of our system, data analytics, enhancing, modifying or improving our services, identifying usage trends and determining the effectiveness of our campaigns.
When we use your personal information in order to create or maintain your Lexology subscription or your access to the Lexology website, we do this on the basis that it is necessary for us to do so in order to perform the contract we are entering into with you to provide you with your Lexology subscription or your Lexology website access.
Keeping your information up to date, and how long we will keep your information for
It is your responsibility to ensure that the information you submit when subscribing for Lexology is complete, accurate and up to date and it is your responsibility to notify us if that information changes.
We will keep the information that you provide us when you visit the Lexology website for a period of 3 years, after which it will be deleted.
We will keep the information that you provide us when you subscribe, to Lexology for as long as you continue to be a subscriber, for 3 years after you have ceased to be a subscriber, and for 3 years after you last log into your Lexology account (but are not a full Lexology subscriber), after which it will be deleted.
We will keep the information that you provide us when registering for a Lexology webinar for a period of 3 years, after which it will be deleted.
Your rights and how to exercise them
The law gives you certain rights in respect of the information that we hold about you. Below is a short overview of the most commonly-used rights. It is not a complete, exhaustive statement of your rights in respect of your personal data.
The website of the Information Commissioner’s Office (https://ico.org.uk/) has a wealth of useful information in respect of your rights over your personal data.
If you wish to exercise your rights, the best way to do so is by email to the office of our data protection officer at [email protected], but if you prefer you can also write to us at the address above.
Your right to unsubscribe
When you receive marketing communications from us you have the right to unsubscribe at any time. You can do that by following the unsubscribe link in the email, or by contacting us at: [email protected]. If you unsubscribe, we will stop sending you marketing communications.
Your right to a copy of the information we hold about you
With some exceptions designed to protect the rights of others, you have the right to a copy of the personal data that we hold about you, as well as information about what we do with it, who we share it with and how long we will hold it for. We may make a reasonable charge for additional copies of that data beyond the first copy, based on our administrative costs.
Your right to have inaccurate information about you corrected
You have the right to have the information we hold about you corrected if it is factually inaccurate. In most cases the easiest way to do that is to contact us and let us know what information needs to be changed.
Your right to have your information deleted in some circumstances
In some circumstances, you have the right to require us to delete the information that we hold about you. In particular, if you cease being an Lexology subscriber and we no longer need to process your personal data, then we will delete the relevant data from our systems.
Your right to complain to the ICO
You also have the right to lodge a complaint about our handling of your personal information with the Information Commissioner’s Office. You can contact them on 0303 123 1113.