More of our clients are using or considering use of the DHS’s E-Verify system as part of the I-9 Employment Eligibility Verification process. Among issues that come up most frequently is employees’ names entry into the E-Verify database and the U.S. Citizenship and Immigration Services (USCIS) has provided guidance regarding same. Other than letters, E-Verify permits entry of spaces, single quotes, and hyphens only. The recommended practice for employers is to enter employees’ names as they appear in Section 1 of Form I-9, without any special characters that E-Verify is likely to reject. Use of spelling variations or attempts to transliterate foreign language name spelling into English may result in E-Verify inability to verify the individual and require additional verification under the “name check review process.” Discuss best E-Verify data entry practices with your immigration counsel to ensure consistent and straight forward database use.
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