The High Court of Justice of Romania established in Decision no.34/2016, published in the Official Monitor no.18 dated 9 January 2017, that a dismissal decision which an employer communicates by e-mail is validly communicated.
Communication by e-mail of the dismissal decision issued as per Labour Code is conditioned by the following: the employee has communicated to the employer his/her e-mail address and among the same parties there is a stable practice concerning the use of e-mail as a means of communication.
Further, it was clarified by means of this decision that it is not necessary for the employee to confirm the receipt of the respective e-mail. As such, the communication of the dismissal decision will be considered to have been validly carried out in the absence of a confirmation of receipt on the part of the employee, if prior to and subsequent to the dismissal decision communicated by e-mail no irregularity was announced by the employee with respect to his/her ability to receive or read e-mail communications.
We expect the adequacy of the use of e-mail to be assessed by the court of law on a case-by-case basis.
Against this background, we would recommend that prior to the use of e-mail by the employer, the aspects mentioned above be confirmed internally at the employer level. In addition, certain minimum measures to ensure the efficiency of this means of communication should be taken. We also recommed that the decision generally be provided in pdf format and that the respective e-mail bear a descriptive title as to its content. Indeed, the High Court of Justice's decision confirmed that, unlike classic communication means which do not always attest for the exact content of the communicated document, modern electronic communication means are capable of ensuring both content communication and confirmation of receipt thereof.
From now on, employers will benefit from the convenience of the communication apparatus surrounding dismissal decisions, provided however that the internal prior analysis in each respective case confirms that the use of e-mail verifies the conditions referred to above.