U.S. Immigration and Customs Enforcement has published the new Employment Eligibility Verification Form I-9 (with a revision date of “03/08/13 N”). The new Form, available at http://www.uscis.gov/files/form/i-9.pdf, should be used beginning May 7, 2013, at the latest.

The key revisions include:

  • Adding data fields, including the employee’s foreign passport information (if applicable) and telephone numbers and e-mail addresses. (The telephone numbers and email addresses are optional.)
  • Improving the form’s instructions, including more definitions.
  • Revising the layout of the form, expanding the form from one to two pages (not including the form instructions and the List of Acceptable Documents).

Employers should begin using the new Form to comply with their employment eligibility verification responsibilities. Employers that fail to use the new Form I-9 may be subject to applicable penalties as enforced by Immigration and Customs Enforcement and the Department of Justice. Therefore, employers should train managers and employees on completing the Form and adapt information technology to the changes now.

Additionally, USCIS has released an updated “Handbook for Employers” (M-274) to reflect the Form I-9 revisions. The Handbook, available at http://www.uscis.gov/files/form/m-274.pdf, is a useful guide for employers on completing the Form I-9.