Now that we’re well into 2013, many of us may have forgotten our New Year’s resolutions and returned to our normal routines. But not to worry. If you’ve ignored your resolutions (or never made any to begin with), there’s still hope. March 4th (sounds like “march forth”?get it?) is national “Do Something Day.” So today, take some time to map out a plan for doing the following things before you let the rest of the year get away from you:
- Review your policy materials, and make sure they are current and up to date. You should review your policies to ensure they’re in compliance with all legal requirements, but your review should be practical as well. Are your current policies working as intended, or are there some that would benefit from a different approach? A little reflection and reworking now can help you avoid any issues you had in the past. As Winston Churchill observed, “Those that fail to learn from history are doomed to repeat it.”
- Take time to clean up employee files. Is the required documentation in the file? Conversely, are there any prohibited materials that need to be taken out? Remember that medical information must be in a separate secure medical file, not a personnel file. On a side note, it’s always a good idea to audit your I-9 files to make sure all is well with those forms and any old forms that no longer need to be retained are disposed of properly.
- Evaluate your safety policies and training. Are you complying with all applicable Occupational Safety and Health (OSH) Act requirements? Self-inspect your operations to make sure your organization is in compliance. Check into training requirements, and conduct any annual or refresher training that is needed.
- Think about whether your company has done what it should to protect its confidential information and customer base. Do you require employees to sign confidentiality agreements? What about restrictive covenants and nonsolicitation/antiraiding agreements? If not, you may want to talk to your lawyer about doing so. If so, check to make sure all your agreements are up to date and signed by the employees who need to sign them.
It’s never too late to get moving in the right direction regarding your policies and procedures. Consider national “Do Something Day” an opportunity to spring into action.