Connecticut recently made several important revisions to its paid sick leave law in response to requests by businesses for clarification of the law’s requirements. On June 6, 2014, Governor Dannel P. Malloy signed into law an amendment to Connecticut’s Paid Sick Leave Act (Act) that: 1) changes the method for determining if an employer is exempt from providing paid sick leave; 2) changes the time-frame for accruing paid sick leave and 3) adds radiologic technicians to the employees covered by the Act. The amendment, Public Act 14-128, will take effect on January 1, 2015.
Recap of the Connecticut Paid Sick Leave Act
The Act, codified at Connecticut General Statutes § 31-57r, requires certain employers with 50 or more employees in Connecticut to provide 40 hours of paid sick leave per year to service workers. The statute defines service worker as an hourly, nonexempt employee engaged in an occupation with one of the “broad or detailed occupation code numbers and titles” listed in Connecticut General Statutes § 31-57r.i
Each covered service worker accrues one hour of paid sick leave for each 40 hours worked. Employees may accrue up to a maximum of 40 hours of such leave per calendar year. Employees can also carry over up to 40 unused accrued hours of paid sick leave from one year to the next, but they can use only 40 hours of such paid sick leave in any one year. Sick leave can be used in one-hour increments and can be used in some situations that do not involve the employee’s own health condition (such as for addressing domestic violence matters).
A New Way of Counting Employees
The amendment changes the method for determining whether an employer is exempt from providing paid sick leave. Under the current law, a covered employer must provide paid sick leave if it employs 50 or more people in Connecticut during any quarter in the previous year. Employers determine if they exceed this threshold by January 1 each year based on the quarterly unemployment reports that were submitted to the Connecticut Department of Labor (CT DOL) the previous year. If a company employed 50 or more total employees during any of the previous year’s quarters, it must provide paid sick leave benefits in the subsequent year. Under P.A. 14-128, however, an employer will determine if it meets the annual 50-employee threshold based solely on the number of employees on its payroll for the week containing October 1. For example, if an employer has 50 employees on its payroll on Monday, September 28, 2015, it must provide paid sick leave in 2016.
The amendment provides relief to employers that experience seasonal or transitional fluctuations in their workforce, but also makes it unlawful for an employer to fire, dismiss, or transfer an employee in order to avoid meeting the 50-employee threshold. The legislature added this penalty provision after receiving testimony from groups, including the Connecticut Working Families Organization, that expressed concerns that employers would reduce headcount to become “small employer[s] for a week” to avoid providing paid sick leave. Workers allegedly affected by such a practice may file a complaint with the CT DOL. Neither the Act nor the amendment provides a private right to sue.
A Modified Timeframe for Accruing Leave
The amendment also changes the timeframe for accruing paid sick leave. Under current law, employees accrue one hour of sick leave for every 40 hours worked per calendar year. Under the amendment, employees will accrue one hour of sick leave for every 40 hours worked during whatever 365-day year the employer uses to calculate employee benefits. This allows employers to start the benefit year on any date, rather than only on January 1. The modification is notable because many employers felt they were forced by the Paid Sick Leave Act to change their leave policies to align with the calendar year. Employers who had provided lump-sum leave allotments or started accruals on an employee anniversary or at the beginning of a fiscal year felt obliged to change those policies and timekeeping systems to be consistent with the Act even if they offered leave exceeding the statutory requirement.
A New Category of Employees Covered
The amendment additionally extends paid sick leave benefits to radiologic technologists by adding them to the list of “service workers.” The position was added to the legislation seemingly without testimony from any individual or group.
No Additional Relief for Manufacturers
The original proposed version of Public Act 14-128 sought to clarify the extent to which the Act applies to manufacturers, but the legislature amended the bill prior to passage to remove this provision. The earlier version of the bill was supported by the Connecticut Business & Industry Association (CBIA) and sought to extend the statute’s manufacturing exemption to all facilities a manufacturer operates. The current law exempts a manufacturer based on how the North American Industrial Classification System (NAICS) applies to the particular activities conducted at each of its facilities. Under the Act, a manufacturer with separate facilities may have to provide paid sick leave at its administrative location but not at its manufacturing plants.
The version supported by CBIA would have exempted such a company from the paid sick leave requirement if its business primarily fell under NAICS manufacturing categories regardless of the activities conducted at its different facilities within Connecticut. According to CBIA testimony, “manufacturers were never supposed to be subject to the paid sick leave law.” House Amendment “A,” however, eliminated this proposed provision.
What this Means for Employers
The amendment provides clarification to employers regarding how to determine if they meet the 50-employee threshold and it allows employers to use any 365-day benefit year in providing paid sick leave to covered employees. Manufacturers will still need to analyze whether service workers located outside a factory are entitled to paid sick leave notwithstanding the law’s manufacturing exemption. Looking ahead, the legislature’s decision to add radiologic technologists to the statutory definition of service worker without explanation may foreshadow further expansion of the paid sick leave benefit to other positions in future legislative sessions.