A quick reminder that earlier this week the City of Newark announced that its “Paid Sick Leave Ordinance” becomes effective on June 21, 2014.1  The Ordinance requires all private sector employers with 10 or more Newark-based employees to provide up to five days of paid sick leave per year, while employers with fewer than 10 employees must provide up to three days of paid sick leave per year.  (For more details regarding Newark’s Paid Sick Leave Ordinance, please see our previous Management Alert).

Beginning on June 21, 2014, employers must provide written notice of their employees’ rights and obligations under the Ordinance: (1) to new employees at the time of hire and (2) to existing employees “as soon as practicable.”  Employers must also post notice in “a conspicuous and accessible place” in each business establishment where employees who work at least 80 hours a year in Newark are employed.  With respect to the posting requirement, the Newark Department of Child and Family Well-Being (“the Department”) recently released the Department-approved poster, a copy of which is attached to this update.  Employers should display this poster with their other state and federal posters by June 21, 2014.  Relatedly, employers should be aware that according to the Ordinance’s text, they must also display the poster “in any language that is the first language of at least 10% of the[ir] [ ] workforce.”  While the Ordinance suggests that the poster will also be released in “Spanish and any other languages deemed appropriate by the [Department],” at this time only the English version is available on the City’s website.

Because the Department has not issued a model written notice, we and the City of Newark recommend preparing one that incorporates the key terms of the Ordinance.  In addition, we and the City further advise that employers adopt the key provisions of the Ordinance into their employee handbooks.

A copy of the model poster corresponding to the City of Newark’s Paid Sick Leave Ordinance is avaliable online.