On April 18, 2017, the Oregon Retirement Savings Board adopted final rules to implement the Oregon Retirement Savings Program (known as “OregonSaves”) codified at 170-090-0001 et seq. OregonSaves establishes a state-sponsored payroll deduction retirement savings plan requiring Oregon employers that do not offer retirement plans to their employees to make payroll deductions from their workers’ wages into the state’s program.
The plan will begin rolling out on July 1, 2017, with a pilot group of employers. Employers must either register with the program1 or file a certificate of exemption2 by the following deadlines:
- November 15, 2017, for employers with 100 or more employees;
- May 15, 2018, for employers with at least 50 but no more than 99 employees;
- December 15, 2018, for employers with at least 20 but no more than 49 employees;
- May 15, 2019, for employers with at least 10 but no more than 19 employees;
- November 15, 2019, for employers with at least 5 but no more than 9 employees;
- May 15, 2020, for employers with 4 or fewer employees.
Within 60 days after an employer’s registration deadline, it must enroll its participating employees by providing the following information: (1) full legal name; (2) social security number or taxpayer ID number; (3) date of birth; (4) mailing address; (5) employee’s designated email address. Employees who do not opt out or specify a particular contribution rate will be enrolled using a Standard Election of 5% of their compensation, with auto-escalation at the rate of an additional 1% of their compensation each year, until a maximum of 10% is reached.
Oregon employers play a limited role under OregonSaves, consisting of: (1) collecting contributions and remitting those amounts to the Program Administrator; (2) providing information to the Program Administrator; (3) retaining notice of any employee elections or election changes for no less than three years; (4) recording participating employees’ elections in their payroll system in a manner enabling accurate deductions from employee’s paychecks; and (5) making clear that the employer’s involvement in the program is limited to collecting contributions and remitting them to the Program Administrator.
OregonSaves is intended to be construed in a manner consistent with the applicable guidance provided by the U.S. Department of Labor (“DOL”) relating to payroll deduction IRA programs that are not pension plans under ERISA, including but not limited to, 29 CFR§ 2509.99-1 and 29 CFR § 2510.3-2(d). Below are recommendations for employers to follow in order to demonstrate neutrality with respect to an IRA sponsor , consistent with the DOL’s guidance. Below are recommendations for employers to follow to demonstrate neutrality with respect to an IRA sponsor:
- Ensure any materials distributed to employees regarding IRA payroll deduction programs clearly and prominently state in plain language that the program is completely voluntary;
- Clearly state that the employer does not endorse or recommend either the sponsor or the funding media;
- Make clear that other IRA media are available to employees outside the payroll deduction program;
- Include a statement indicating that an IRA may not be appropriate for all individuals;
- Explain that the tax consequences of contributing to an IRA through a payroll deduction program are generally the same as the consequences of contributing to an IRA outside the program.
Littler will continue to monitor developments related to the implementation of OregonSaves.