When charging an expense back against a unit, there are a few things that a Corporation must keep in mind:
- Once the final cost of the chargeback is known, a demand letter should be sent to the unit owner indicating the amount owing and giving an explicit deadline (usually 30 days) by which the owner must pay the amount.
- The Corporation (usually through property management) must monitor the payment deadline.
- If payment is not made by the deadline, then the owner is in default and the 90-day deadline to register a lien begins to run. Only at this point should the chargeback be added to the unit ledger.