In Marquardt v Strathcona County, 2014 AHRC 3, the Alberta Human Rights Commission (“AHRC”) considered the validity and enforceability of an employment release that was signed by a departing employee. Marquardt was employed as a bus driver prior to being involved in two motor vehicle accidents in 2011. Following these accidents, Marquardt took time off work to recover. She was deemed fit to resume work as of June 28, 2011 and returned to work on July 4. On July 11, she left her employment again for medical reasons. She was deemed fit to return to work by August 1, 2011 and returned to work on August 22. Eventually, Marquardt’s employer decided to terminate her employment and presented her with a termination letter, severance payment and a release. Marquardt accepted the severance and signed the release. Subsequently in September of 2012, Marquardt filed a human rights complaint alleging that she had been discriminated against on the basis of a mental disability.
Releases for Employment Termination: The Five-Point Test for Validity
The Tribunal began its analysis by discussing that a release is presumed to be valid and enforceable if its validity is not reasonably put into issue. Therefore, the onus of persuasion is on the party opposing the validity of the release. The Tribunal engaged a five-pronged discussion of some key analytical factors associated with determining the validity of a release:
- Unconscionability and Consideration
The Tribunal found that the amount of severance offered, while low, was not so low as to be unconscionable. The employee also received something of legal value in exchange for the release, namely, the severance pay.
- Duress, Undue Influence and Financial Need
The Tribunal summarized that the evidence before it was, at best, that the employee was “unhappy” about the severance amount and felt “ill-treated.” However, there was no evidence of coercion, duress or pressure exerted by the employer with respect to the severance amount or the needs of the employee.
- Timing of the Termination
The employer was not aware of the employee’s mental health status at the time of termination, nor could the employee offer evidence that the employer knew, or ought to have known, of her mental health status. Further, at the time of termination, there was no evidence that the employer manipulated the timing of the signing of the release.
- The Release Itself
The terms were found to be clear and concise since the termination letter clearly laid out:
- the basis for termination;
- a calculation of the severance amount;
- the requirements for the signing of the release;
- confirmation of documents to follow;
- a description of benefit plan considerations; and
- general best wishes in future.
Significantly, the Tribunal found that “the Release itself is clear and not overly complex in the language used. The Release specifically references relevant legislation, including the Act. It addresses the need for independent legal advice.”
- Lack of Capacity
There is a legal presumption that an adult has the capacity to contract. The burden lies with the party seeking to overturn the release to show that they lacked capacity at the time of signing. While the employee led some evidence to this effect, ultimately the Tribunal found that the employer’s witnesses were forthright and that there was no evidence of malicious or manipulative behaviour. The employee was unable to show that she lacked capacity.
Tip for Employers: Be Clear, Concise and Forthright When Drafting a Release
This decision illustrates the importance of being clear and concise in the drafting of a release, and being forthright when presenting it to an employee. While employees remain free to challenge the validity of a release, they must present compelling evidence to override the presumption of capacity. In the employment and human rights context, employers can ensure that releases are upheld by drafting them using simple, plain language, and by ensuring that the terms of the termination letter and the release are clearly explained to the employee and by documenting all of the steps taken throughout.