On July 29, 2009, the Office of Federal Procurement Policy (OFPP) of the Office of Management and Budget (OMB) issued a memorandum to agency Chief Acquisition Officer and Senior Procurement Executives regarding improving access to and the use of contractor performance information.

The memorandum instructs agencies, consistent with recent Federal Acquisition Regulation (FAR) amendments, see 74 Fed. Reg. 31557 (July 1, 2009), to:

  • Submit performance information to the Past Performance Information Retrieval System (PPIRS), which will now serve as a single, government-wide repository for contractor performance information.
  • Establish internal procedures for the collection of past performance information and identify agency officials responsible for preparing performance evaluations. These performance procedures should include evaluation factors or rating scales, identify roles and responsibilities for using and managing PPIRS information, include compliance assessments and identify processes for evaluating and validitating the quality of contractor performance evaluations.
  • Consider the contractor’s achievement of small business goals in the performance evaluations when the contract includes a Small Business Subcontracting Plan.
  • Beginning February 1, 2010, OFPP plans to conduct compliance assessments and quality reviews of agencies that are subject to the Chief Financial Officers Act (Pub. Law No. 101-576) and plans to publicly release statistics on agency compliance on www.acquisition.gov or other government website.

Lastly, OFPP announced that it intends to pursue additional regulatory changes or guidance to address the recommendations made by the Government Accountability Office (GAO) in GAO Report No. GAO-09-374, “Federal Contractors: Better Performance Information Needed to Support Agency Contract Award Decisions,” to require reporting of default terminations and contractors’ submission of defective cost or pricing information in PPIRS, and to require agencies to review performance and integrity information in a new database required by Section 872 of the FY09 National Defense Authorization Act.