When hiring new employees, employers should be aware that they are legally required to report new hires within 20 days of their start date. Since the passage of the federal Personal Responsibility and Work Opportunity Reconciliation Act in 1996, all employers have been required to report the hiring of each new employee to an agency designated by the state in which the employee works. In Illinois, the designated agency is the Illinois Department of Employment Security.

The following information must be reported for each new hire:

  • Employee’s name, address, and social security number.
  • Employer’s name, address, and federal employer identification number.

This information is intended to be used by child support officials to collect child support payments and to reduce fraud associated with unemployment insurance and welfare benefits. Failure to report can result in penalties of up to $25 per newly hired employee. Instructions on how to report new hires can be found at the website for the Illinois Department of Employment Security: http://www.ides.state.il.us/employer/new-hire.asp.