The National Government of Colombia clarified by decree of February 23, 2021, how and when the ordinary meetings of assemblies or partners' meetings should be carried out, not only corresponding to the year 2020, but also the ordinary meetings in which are approved in the 2019 financial year.
- Ordinary meetings of the highest corporate body corresponding to the 2019 financial year . The assemblies or meetings of ordinary partners, corresponding to the closing of the accounting year of 2019 that are still pending to be held, must be carried out no later than March 31, 2021. If on that date the meeting is not called, The associates may meet in their own right on the first business day of April 2021, at 10 am in the offices of the main domicile where the company's administration operates.
- Ordinary meetings of the highest corporate body corresponding to fiscal year 2020 . The ordinary meetings of the highest corporate body corresponding to the 2020 financial year must be held on the dates indicated in the bylaws and, in silence, before March 31, 2021.
- Ordinary face-to-face, non-face-to-face or mixed meetings . Each company may choose whether the ordinary meeting of the highest corporate body will be face-to-face, not face-to-face or mixed. It is important to remember that in these non-face-to-face or mixed meetings it is not necessary to have a universal quorum, but it is enough to have the number of participants necessary to deliberate as legally or statutory provisions for face-to-face meetings.
- Ordinary meetings in which topics from two exercises must be exhausted . When, in the same meeting of the highest corporate body, the agendas related to the closing of the accounting year for the years 2019 and 2020 must be exhausted, the right to inspect the information related to these years will be exercised within the same term. In any case, during the meeting, the matters related to the year 2019 must be exhausted first and then those of the year 2020.