The Ohio Department of Health recently released the 2010 schedule of maximum allowable fees that health care providers may charge for copying medical records. This year the maximum allowable fees decrease.

Ohio Revised Code 3701.742 establishes the maximum fees health care providers, including hospitals, may charge for copies of medical records and a method for the Ohio Department of Health to adjust the fees on an annual basis. The adjustment formula is based on the change in the consumer price index (CPI) from the past two years (thus, the change in CPI from 2008 to 2009 to set the 2010 fees). Unfortunately, due to the economic recession, the CPI decreased from 2008 to 2009 for the first time since 1955 (using CPI-U all items annual average). Thus, the formula set forth in ORC 3701.742 results in a reduction in the maximum allowable fees that may be charged for copying medical records in 2010.

The following chart of the 2009 and 2010 rates shows the reduction in the maximum fee amounts.

Hospitals should ensure that their medical record copying fees are in compliance with ORC 3701.742
and the 2010 maximum allowable fees. Hospitals that last year charged the maximum 2009 amounts
should immediately take steps to reduce these fees pursuant to the newly released 2010 fee
schedule to avoid charging over the maximum amount permitted by law.