On 16 December 2014, the Ministry of Manpower (the “MOM”), National Trades Union Congress (NTUC) and Singapore National Employers Federation (SNEF) launched the “Tripartite Guidelines on Issuance of Key Employment Terms in Writing” (the “Guidelines”).
This move follows the MOM’s announcement in April 2014 that the issuance of written key employment terms (“KETs”) will be mandated by the first half of 2016, in tandem with the mandating of itemised payslips. The Guidelines are intended to prepare businesses to gradually change their HR practices before they are required by law to issue KETs in writing.
The practice of issuing KET in writing assures employees of their regular income and main employment benefits, and helps to prevent or resolve employment disputes that may arise.
The following are the key features of the Guidelines:
- Employer should provide their employees who have a continuous employment of at least 14 days with KET in writing.
- As far as possible, the written KET should be provided before the commencement of work, and in any case, no later than 14 days after employment begins. Any changes to the KET should be communicated in advance to employees followed with the updated KET in writing.
- The KET to be provided in writing are listed in the Guidelines and these include the names of the employer and employee, job title, main duties and responsibilities, daily working hours, number of working days per week and rest days.
- There is no fixed form for the written KET and employers may provide them in hard and/or soft copy.
The following materials are available from the MOM website www.mom.gov.sg: