The U.S. Citizenship and Immigration Services (USCIS) published the latest version of Form I-9 on November 14. Employers must start using the new Form I-9 by January 22, 2017. Until January 22, employers can continue to use the version of the Form I-9 dated 03/08/2013 N.
According to the USCIS, the new Form I-9 includes the following changes:
- Section 1 asks for “other last names used” rather than “other names used.”
- The addition of prompts to ensure information is entered correctly.
- The ability to enter multiple preparers and translators.
- A dedicated area for including additional information rather than having to add it in the margins.
- A supplemental page for the preparer/translator.
The USCIS has also separated the instructions from the form and includes specific instructions for completing each field. The USCIS claims that the revised Form I-9 is easier to complete on a computer because it includes drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers.
You can find the fillable version of the new Form I-9 at the USCIS website.