The national business names registration system gives a business owner little protection against a competitor who copies their business name.
The reason for the lack of protection lies in the limitations in the law - the Business Names Registration Act 2011 (Cth) (the Act) and the Business Names Registration (Availability of Names) Determination 2015 (the Determination).
Added to this are the inconsistent decisions of the Administrative Appeals Tribunal of Australia in deciding whether or not two names are identical (or nearly identical).
It is only by using the Australian Consumer Law that some protection can obtained.
This article looks at these systemic failures, and ways to address them. This is followed by marketing commentary by Michael Field on the value of a checking business name availability.
The Business Names Registration rules – Is the same name already registered?
Since 3 November 2011, business names in Australia have been recorded on the National Business Names Register. The Register is administered by the Australian Securities & Investments Commission (ASIC). All state registered business names have been migrated on to the national register.
Section 25 of the Act sets out these rules for name availability:
- the name is not identical or nearly identical to:
The Determination (updated in 2015) sets out - Rules for determining whether business names are identical or nearly identical to other names – to be used when an application is made for registration of a name. ASIC has a guide to the rules - Business name availability tests.
This is a brief summary of the rules used for determining if a name can be registered:
- Only acceptable characters can be used in a name – these are more or less limited to the numbers, letters and characters on a standard keyboard. No emojis, no non-English letters or non-Arabic numerals, no logos, and so forth are acceptable.
- No offensive words, and no words which suggest a connection to a Government or other body, are acceptable.
- Words which sound the same, although written differently, are considered to be nearly identical and will be rejected. For example ‘[email protected]’ is considered nearly identical to ‘Kre8tive at Work’.
- Plurals and singular forms are interchangeable. For example, ‘Children’ is the same as ‘Child’.
- The words ‘Pty/Proprietary’, ‘Ltd/Limited’ at the end of a company name are to be disregarded, as are domain extension and host name elements such as ‘www.’ and ‘.com.au’, as are spaces, ‘the’ and ‘a’.
- There is a long list of grouped words and expressions taken to be the same (299 in all) - see Schedule 1 of the Determination. For example, barista, coffee, espresso (item 137) are taken to be the same, as are state name abbreviations such as Victoria, Victorian, VIC (item 282).
If ASIC does register an identical or nearly identical name, the procedure that the owner of a business name needs to follow to challenge the registration is to request ASIC to review the decision.
If ASIC does not agree to deregister the copycat name, then appeal lies to the Administrative Appeals Tribunal.
Administrative Appeals Tribunal decisions on business name challenges
There have been five Tribunal decisions dealing with identical or nearly identical names since the national register began. In each, ASIC took the inflexible position that the rules in the Determination must be strictly followed – especially Schedule 1 which contains the list of items to be taken to be the same. These are the case summaries:
- Was Central Coast Surf Academy (the copycat name) identical or nearly identical to Central Coast Surf School? The Tribunal found that because the words academy and school were not on the list as the same words, then the two names were not identical or nearly identical, and so refused the appeal (refer  AATA 192 - 7 April 2014). This decision led to the insertion of item 263 into the list in 2015 which now makes academy and school the same.
- Was Cairnscrete Pumping (the copycat name) nearly identical to Cairns Concrete Pumping? The Tribunal found that because crete and concrete were not on the list as the same words, then the two names were not nearly identical and so refused the appeal (refer  AATA 302 - 15 May 2014). This decision led to an amendment of item 212 in the list in 2015 which now makes crete and concrete the same.
- Was Melbourne Children’s Psychology Clinic (the copycat name) nearly identical to Melbourne Child Psychology or Melbourne Child Psychology Services? The Tribunal found that children’s and child are the same, as one is the plural of the other (with the apostrophe disregarded); and the words Clinic and Services are not sufficiently different to avoid confusion by reference to item 199 on the list, and so upheld the appeal (refer  AATA 602 - 26 August 2014).
- Was Solar Repairs Perth (the copycat name) nearly identical to the company name Solar Repairs Pty Ltd? The Tribunal found that the addition of the word Perth to the name Solar Repairs was likely to create confusion and so upheld the appeal (refer  AATA 328 - 15 May 2015).
- Was Rainbow Beach Plumbing Services Pty Ltd (the copycat name) identical or nearly identical to Rainbow Beach Plumbing? The Tribunal found that Pty Ltd was to be disregarded, but refused the appeal because adding the word Services meant that the names were not identical or nearly identical. This decision appears to be wrong because Plumbing Services is item 220 on the list as being the same as Plumbing (refer  AATA 768 - 30 September 2015).
The inconsistency between these decisions can be explained by the fact that some Tribunal Members agree with ASIC and take a literal / objective approach to the law, while others look at ‘the potential confusion created in the minds of the persons who might be expected to deal with the respective entities’, and consider that ASIC should exercise its discretion where the Determination does not strictly apply.
It will take an appeal to the Federal Court of Australia to resolve the inconsistency.
What other options does a business have to protect its trading name?
Business owners should start with self-help - which means registering all variations of their trading name as a company name or a business name. Then, the business owner needs to register a domain name for each of those names, and a trade mark with those names (with or without a logo).
If a competitor succeeds in passing the ASIC business name availability tests, an appeal to the Administrative Appeals Tribunal is a relatively inexpensive option, if the Determination applies.
But often, a more direct approach is needed to bar the competitor from using the name.
In that case, an application needs to be made to the Federal Court of Australia for orders under the Australian Consumer Law (Competition and Consumer Act 2010 (Cth), Sch 2). This is a case study:
Sydney Medical Service has traded under the name Sydney Medical Service since at least 1971. It provides an after-hours medical service and home visits throughout the entire Sydney metropolitan region and Wollondilly. In 2014-15 it provided 76,885 services. It has distributed promotional material widely to 848,489 residences throughout Sydney in the past 2 years.
Lakemba Medical Services registered the business name Sydney Medical Services 2020 in late 2015 and commenced to trade under that name in 2016. It provides an after-hours medical service in the Lakemba region.
The Court (Flick J) found that Lakemba Medical Services had contravened section 18 of the Australian Consumer Law (misleading or deceptive conduct) and also section 29(1)(h) of the Australian Consumer Law (a representation that it is affiliated) by using a similar name to provide similar services in geographical areas which overlapped. Also the Lakemba Medical Services website contained similar statements about the services it provided.
The Court ordered that Lakemba Medical Services be restrained from using the name, and ordered it to remove the name from its premises and motor vehicle, its websites and its email accounts within 7 days. As a footnote, Sydney Medical Service is pursuing enforcement and contempt orders because Lakemba Medical Services has failed to comply with these orders.
The temptation for a competitor who is starting up their business to copycat the name of an established business will often prove irresistible.
When that happens, it is worth checking whether the ASIC business name availability filters should have prevented the registration of the copycat name. If so, an appeal is worthwhile.
Where, as in the Sydney Medical Services case, the addition of ‘2020’ to the name successfully circumvented the ASIC filters, then the Australian Consumer Law provides a suitable platform to stop the use of the copycat name.
Marketing Perspective by Michael Field – EvettField Partners
Business name registration and protection is a serious and ongoing issue for startup, small and medium enterprises.
Startups and small businesses often overlook basics such as business name search and registration, securing domain names or researching trade mark availability. It is often not intentional, but rather due to limited resources or a lack of focus as they are excited and distracted by the new idea or the size of the opportunity.
Medium-sized enterprises are generally better resourced. New business and product ideas are often developed in-house by the brand, marketing or product team. As such, there are not always well-established processes for protection of that intellectual property.
Large enterprises generally have dedicated, specialist resources and established processes to manage the identification, registration and protection of business names, domain names and other intellectual property such as trade marks.
As strategy consultants for medium-sized B2B organisations, we have been engaged on a number of rescue missions to rebrand a business or product after many months and tens of thousands of dollars had already been invested in developing a business name or brand that simply was not available.
The costs associated with researching and redeveloping an alternate business name, new logos, websites, packaging, point-of-sale and collateral can run into the tens or even hundreds of thousands of dollars. This calculation does not include lost time, wages, opportunity cost and the very real potential for reputational damage.
Our advice is that before any marketing funds are invested in developing a business name or brand, there are three simple (and free) searches that should be conducted in-house before any new business name is decided. These are:
- Business name availability (ASIC)
- Trademark availability (IP Australia)
- Domain name availability (Ausregistry or WHOIS)
Once you have developed a shortlist of preferred names, engage the services of a legal professional to help you navigate through the minefield of business name registration and protection, especially trade mark protection. A separate entity to hold the name might be recommended for asset protection purposes.
The relatively small cost of engaging a legal professional can potentially save hundreds of thousands of dollars on work that may be lost if the preferred name is unavailable or later contested. It also has the potential to save unanticipated legal fees if the business or product name is opposed.
It is always exciting to think of new product ideas, brand extensions or complimentary business services, but failing to conduct basic checks for availability is costly and can destroy a business reputation before it is even launched.