In response to the increasing globalization, outsourcing, and subcontracting of data processing activity, the European Commission adopted a new set of Standard Contractual Clauses ("SCCs") governing the transfer of personal data to countries that are not recognized as providing adequate protection measures for such personal data processing, which includes any information relating to an identified or identifiable natural person, outside of the European Union ("EU") or the European Economic Area ("EEA"). The new SCCs, effective as of May, 15, 2010, will replace the previous SCCs adopted under Commission Decision 2002/16/EC, which governed transfers of personal data from data controllers to data processors. Beyond data controllers and data processors, the new SCCs also cover the transfer of personal data to one or more "subprocessors" outside of the EU or the EEA who receive and process personal data on behalf of data controllers and data processors. Given the broader scope of the new SCCs relative to the old SCCs, the new SCCs could affect nearly all companies that receive, use, or have access to personal data from EU or EEA entities.
SCCs are only one of several mechanisms for lawfully transferring personal data out of the EU or the EEA that would satisfy European laws, which otherwise prohibit the transfer of personal data to such countries. The EU's data protection Directive 95/46/EC ("Data Protection Directive") permits the transfer of personal data from the EU to a country outside of the EU ("third country") only if the third country provides "adequate protection" for such data, unless one of a limited number of specific exemptions under Article 26 of the Data Protection Directive applies. For example, EU Member States can transfer personal data to a third country that does not provide an adequate level of protection where:
- The data subject provides informed consent for such transfer;
- The data protection authority ("DPA") of the Member State determines that there are "adequate safeguards," such as appropriate SCCs or Binding Corporate Rules ("BCRs"), for protecting the personal data;
- The data transfer agreement uses one of the three sets of SCCs approved by the European Commission; or
- With respect to companies located in the United States, such entity self-certifies annually to the requirements of the EU and U.S. Safe Harbor framework.
Despite the various options available for complying with the Data Protection Directive, however, many of the mechanisms listed above have either limited or no utility in many circumstances. For example, most financial services companies are not eligible to participate in the Safe Harbor program and, while SCCs and BCRs appear to be "off the shelf" solutions to international transfers, there is currently no equivalent fast-track method for obtaining DPA approval, and DPAs can subsequently audit companies and find the enforcement of SCCs or BCRs to be inadequate. Thus, the new SCCs represent the European Commission's latest compromise in balancing the privacy interests of individuals in an environment of rising offshore outsourcing activity with the commercial interests of companies and the EU in streamlining (or, at least, not further complicating) the process of international data transfers.
The new SCCs introduce, for the first time under the EU Data Protection Directive, the concept of a subprocessor, and delineate the rights and responsibilities of the data exporters, data importers, and the subprocessors, vis-à-vis each other.
Data Exporters. Data exporters are entities established in the EU or EEA that control and transfer personal data to data importers. Under the new SCCs, data exporters must:
- Warrant that both data importers and subprocessor(s) will provide an adequate level of data protection;
- Keep a list of subprocessing agreements containing SCCs, including those executed by their data importer(s), and make this list available to any applicable DPA; and
- Make available to data subjects a copy of the new SCCs and a copy of any subprocessing agreement upon request.
The new SCCs provide that a data exporter may be liable to a data subject for any damage the data subject suffers as a result of any breach by itself, the data importer, or any subprocessors of their respective obligations. Moreover, a data subject may bring a claim against data importers or subprocessors only where the data exporter has ceased to exist. Thus, data exporters are primarily responsible for any breach in the chain of data processing activity.
Data Importers. Data importers are data processors established in third countries that are engaged by data exporters for processing personal data on behalf of data exporters. Because data importers often transfer personal data received from data exporters to subprocessors in the same or another third country for processing, storage, or technical support functions, data importers that use the new SCCs must:
- Inform data exporters of subprocessing activities and obtain the data exporter's prior written consent for each subcontract;
- Subcontract their obligation only by way of written agreement with subprocessors that impose the same privacy and data protection obligations on subprocessors that the data exporter imposed on them;
- Include a third-party beneficiary clause in any subprocessing agreement that allows the data subject to bring a claim for compensation against the subprocessor in a situation where both the data exporter and the data importer have disappeared or ceased to exist;
- Send a copy of any subprocessing agreement they conclude under the SCCs to the data exporter; and
- Offer data subjects a choice between mediation and litigation for resolving disputes.
Under the new SCCs, the data importer may be liable to the data exporter for any breach by itself or any of its subprocessors for failure to perform their processing obligations or to provide the adequate level of data protection under the data importer's contract with the data exporter. The data importer may also be liable for any damage the data subject suffers as a result of any breach by the data importer or its subprocessors of any of their respective obligations, to the extent the data subject cannot obtain adequate redress from the data exporter.
Subprocessors. Subprocessors are entities established in third countries that are engaged by data importers or other subprocessors to process personal data on their behalf. Under the new SCCs, subprocessors must provide at least the same level of privacy and data protection that the data exporter provides, which means that the laws of the data exporter's state may apply to the subprocessor's activities. In addition, subprocessors may be liable to data subjects for damage claims where the data subject is unable to bring a claim against the data exporter, the data importer, or a successor entity that has assumed their obligations under the SCCs. In such a claim for damages, however, subprocessors are only liable for their own activities and would not be liable for any harm caused by either the data exporter or the data importer.
The European Commission adopted the new SCCs to ensure that all entities in the data processing chain are subject to the same obligations of privacy and data protection. Under the new SCCs, data exporters and data importers must fulfill certain obligations that go above and beyond those required for data controllers and data processors under the original SCCs. The new SCCs also provide data exporters, data importers, and subprocessors certain rights and obligations with respect to data subjects and to each other.
Any company using the old SCCs may want to re-evaluate whether the old SCC regime is still its best option for transferring data out of the EU or the EEA. Any company that will be applying the new SCCs should review and negotiate their agreements, arrangements, and relationships involving personal data originating from the EU or the EEA with the new SCCs in mind. Specifically, these companies should:
- Perform thorough due diligence investigations of potential parties to agreements that involve the processing of personal data originating from the EU or the EEA to determine whether such parties are technologically and/or organizationally capable of satisfying the necessary privacy and data protections obligations under the new SCCs; and
- Negotiating indemnification clauses in new or existing data processing agreements that involve personal data originating from the EU or the EEA.
Companies should also be careful not to rely on an overly literal reading of the new SCCs. Although the textual definitions of "data exporter" and "data importer" cover only data transfers from a data controller within the EU to a data processor outside the EU, i.e., not transfers from a data processor in the EU to a subprocessor outside the EU, the distinction between a data controller and a data processor is not always clear in practice. While data controllers typically make decisions about what data to collect and how to use such data, and data processors typically manipulate data according to a data controller's instructions, a company can perform any and all of these duties, and thus may act as a data exporter, data importer, and/or subprocessor under different circumstances with respect to other companies. Moreover, DPAs may audit the chain of processing relationships at any time and determine appropriate roles and actions for a company that may be inconsistent with those that the company previously considered to be appropriate.
Lastly, any company wishing to execute or amend a valid agreement under the old SCC for processors must apply the new SCCs for processors. All SCCs for processors executed before May 15, 2010 will continue to be enforceable under the old SCCs.