The 2014 edition of the IDC Digital Universe report (http://www.emc.com/leadership/digital-universe/index.htm) predicts that, by 2020 (which is only 6 years away), the total data in the world will exceed 40 zetabytes (40,000,000,000,000 gigabytes), which is equivalent to 5,200 gigabytes for each person on the planet.
Business related information is part of the growth. A long time ago (which in technology speak is within the last 10 years), many organizations, anticipating increased digital volumes, wisely decided to invest in content management systems (CMS). Unfortunately, very few of these systems were designed for the volume or types of information being created today.
Another survey, by the Association for Information and Image Management (AIIM) (http://www.aiim.org/Research-and-Publications/Research/Industry-Watch/ECM-2013), found that, in 2013, almost 75% of organizations had more than one CMS, and over one quarter had four or more. In addition, 61% of respondents reported that more than half of their content resided outside their CMS.
Given the increased volumes and new types of information, such as tweets, posts, blogs, and texts, organizations are quickly reaching the point of information chaos. Traditional tools, such as CMS, are no longer up to the task.
Fortunately, Information Governance is here to save the day. IG, implement properly, promises to manage and secure corporate information. Give it try – it certainly won’t increase the chaos.