Government Decision no. 877/2016 (“GD”), which stipulates major changes to the Employees’ General Register (“EGR”), was published in the Official Gazette on 28 November 2016. The changes mean that in addition to the companies for which the register is mandatory, public institutions must also comply with its provisions.
The GD defines two types of register: private, prepared and submitted by companies and private-sector employers, and public, applicable to institutions and public authorities.
Both registers, private and public, must be completed and submitted within the deadlines specified in the GD, in the same order as the employment contracts are concluded and signed. The EGR must be submitted electronically only; paper submissions are no longer accepted.
Public institutions must prepare a professional file on their employees, containing documents such as individual employment contracts, addenda, any documents related to suspension, changes or termination of the contract, as well as degree and qualification certificates.
After the termination of an employment contract, the employer is required to issue a work reference for the period worked, even without the former employee expressly requesting it. Although providing such a reference is common practice among companies, the GD states that it is now mandatory.
The fines for failing to comply with the provisions of the GD have been increased significantly and in certain cases doubled.