ASSET MANAGEMENT CLIENT PUBLICATION May 29, 2015 SEC Issues Proposed Investment Adviser Reporting and Disclosure Rules In the wake of the financial crisis, the US Securities and Exchange Commission adopted detailed data reporting rules for private funds on both Form ADV (2010) and Form PF (2011). In its continuing push to gather more asset management industry data, agency officials have been hinting for months that portfolio-level reports on investment adviser separate accounts and registered investment companies would be next. The agency now intends to close these perceived gaps through a pair of rule proposals that it announced on May 20, 2015. What does the SEC do with the data it collects? The agency says better data allows it to more effectively monitor industry trends and assess risk, focus its examinations, conduct investigations and, when necessary, bring enforcement actions. Collecting more industry data also serves the SEC’s political interest in protecting its position against other financial regulators. Lest anyone miss that point, the agency opens the registered investment company reporting proposal with the unqualified assertion that “the Commission is the primary regulator of the asset management industry.” This alert describes the proposed separate account reporting requirements, which the SEC packaged with a series of related investment adviser disclosure requirements, a proposed codification of SEC staff positions that provide for so-called “umbrella registrations” by closely related advisory firms, and proposed recordkeeping rule changes for communications that include statements of investment performance. A companion alert describes the SEC’s proposed registered investment company reporting rules. The SEC is soliciting comments on its rulemaking proposals. Comments are due within 60 days following publication of the proposals in the Federal Register. If you wish to receive more information on the topics covered in this publication, you may contact your regular Shearman & Sterling contact person or any of the following: Nathan J. Greene New York +1.212.848.4668 email@example.com John Adams London +44.20.7655.5740 firstname.lastname@example.org Lorna Xin Chen Hong Kong +852.2978.8001 email@example.com John W. Finley III New York +1.212.848.4346 firstname.lastname@example.org Laura S. Friedrich New York +1.212.848.7411 email@example.com Paul S. Schreiber New York +1.212.848.8920 firstname.lastname@example.org Thomas M. Majewski New York +1.212.848.7182 email@example.com John D. Reiss New York +1.212.848.7669 firstname.lastname@example.org SHEARMAN.COM 2 New Separate Account Data Reporting Currently, the SEC collects only limited data from investment advisers regarding their separately managed client accounts.1 Under proposed amendments to Form ADV, which is the SEC’s registration form used by investment adviser firms,2 an SEC-registered adviser would provide certain aggregate information on separately managed accounts it advises, including information on regulatory assets under management (RAUM), types of investments, and use of derivatives and borrowings. For purposes of the new reports, the SEC will consider as a separately managed account any advisory account that is not a pooled investment vehicle. The proposed amendments would capture information that the SEC says is comparable to information the agency already collects on Form PF regarding private funds.3 Specifically, registered investment advisers are proposed to: A. Report the approximate percentage of separately managed account RAUM invested in ten broad asset categories, such as exchange-traded equity securities and US government/agency bonds. B. Identify any custodians that account for at least 10% of separately managed account RAUM and the amount of the adviser’s RAUM attributable to separately managed accounts held at each custodian. C. Report on the use of borrowings and derivatives in any separately managed account having a net asset value of at least $10 million, as follows. 1. All advisers would report the percentage of these separately managed account assets held in derivatives. 2. Advisers with at least $150 million but less than $10 billion in RAUM attributable to separately managed accounts would report the number of accounts that correspond to certain categories of gross notional exposure,4 and the weighted average amount of borrowings (as a percentage of net asset value) in those accounts. 3. Advisers with at least $10 billion in RAUM attributable to separately managed accounts would report the gross notional exposure and borrowing information described above, as well as the weighted average gross notional value of derivatives (as a percentage of the net asset value) in each of six different categories of derivatives. All advisers would report this separate account information annually. Advisers with at least $10 billion in RAUM would report both mid-year and year-end information, but only as part of their annual filing. While no separate semi-annual filing is proposed, the agency requests comment on whether to require updated separate account information each time that an amended Form ADV is filed – a requirement that, if part of the final rules package, could add significantly to the burden associated with the non-ordinary course update filing that most advisers find necessary from time to time. 1 Form PF collects data on private fund parallel managed accounts. Form PF and its instructions are available at https://www.sec.gov/about/forms/formpf.pdf. 2 Form ADV filings are available to the public through the Investment Adviser Public Disclosure System (IAPD) at http://www.adviserinfo.sec.gov. 3 While the requested data may be broadly similar, Form PF filings are non-public, whereas the data now proposed to be collected on managed accounts on Form ADV would be publicly available. 4 Gross notional exposure is the percentage obtained by dividing (i) the sum of (a) the dollar amount of any borrowings and (b) the gross notional value of all derivatives, by (ii) the net asset value of the account. 3 Other Proposed Additions to Form ADV In addition to the proposals above concerning separate account information, the SEC’s revisions to Form ADV would add new questions and amend existing questions on Part 1A of the form. Unlike the separate account information proposals, which appear to affect only registered investment advisers and not “exempt reporting advisers” (because exempt reporting advisers do not complete Item 5 of Form ADV, where the new requirements will be housed, the remaining changes to the form will affect all Form ADV filers. The following table lists these proposed changes. 5 Affected Provision of Form ADV Currently Asks/Requires Proposed Amendment Item 1 Requires an adviser to provide a Central Index Key number (CIK number) in Item 1.N. only if the adviser is a public reporting company under Sections 12 or 15(d) of the Securities Exchange Act of 1934. Proposed to remove this question from Item 1.N. and add a question to Item 1.D. that would require an adviser to provide all of its CIK numbers if it has one or more such numbers assigned. This would apply to all advisers regardless of public reporting company status. Item 1.I. and Section 1.I. of Schedule D Asks whether an adviser has one or more websites, and Section 1.I. of Schedule D requests the website address. Proposed to amend Item 1.I. to ask whether the adviser has one or more websites or websites for social media platforms, such as Twitter, Facebook and LinkedIn, and requests the social media addresses in addition to the adviser’s website address in Section 1.I. of Schedule D. Item 1.F. of Part 1A and Section 1.F. of Schedule D Requires an adviser to provide contact and other information about its principal office and place of business, and, if an adviser conducts advisory activities from more than one location, about its largest five offices in terms of number of employees. Proposed that an adviser provide the total number of offices at which it conducts investment advisory business and provide information in Schedule D about the 25 largest offices in terms of number of employees. Also proposed that an adviser would report each office’s CRD branch number (if applicable) and the number of employees who perform advisory functions from each office, identify from a list of securities-related activities the business activities conducted from each office, and describe any other investment-related business conducted from each office. Item 1.J. Requires each adviser to provide the name and contact information for the adviser’s chief compliance officer. Proposed that an adviser would report whether its chief compliance officer is compensated or employed by any person other than the adviser (or a related person of the adviser) for providing chief compliance officer services, and, if so, to report the name and IRS Employer Identification Number (if any) of that other person. This has the effect of calling out firms that use third-party chief compliance officer services, which the SEC describes in its proposal as a risk factor for the agency to consider. 5 The SEC also proposes to add a number of clarifying instructions to various questions in Form ADV. We generally do not summarize those proposed clarifications in this alert. 4 Affected Provision of Form ADV Currently Asks/Requires Proposed Amendment Item 1.O. Requires an adviser to check a box to indicate if it has balance sheet assets of $1 billion or more (very few advisers find it necessary to check this box). Proposed that an adviser with balance sheet assets of $1 billion or more would report its balance sheet assets within a range. Item 5 Requires an adviser to provide approximate ranges for three data points relating to its advisory business: number of clients, types of clients and RAUM attributable to client types. Proposed that an adviser would report all such data with more precision. Also proposed that an adviser would: report on the number of clients for which the adviser provides advisory services but for which it does not have RAUM, check a box in Item 5 if the adviser presents its total assets under management in Form ADV Part 2 (i.e., in its “brochure”) as different from its RAUM, categorize RAUM as attributable to US versus non-US clients. Item 5.I. of Part 1A and Section 5.I.(2) of Schedule D Requires an adviser to identify whether it acts as a sponsor or adviser to wrap accounts and, if so, list the name and sponsor of each wrap account on Schedule D. Proposed that an adviser would identify both whether it acts as a sponsor or adviser to wrap accounts and RAUM attributable to those accounts.6 On Schedule D, proposed that an adviser would provide any SEC File Number or CRD Number for a sponsor to the wrap programs. Section 5.G.(3) of Schedule D Requires the SEC File Number for registered investment companies and business development companies advised by the adviser. Proposed that an adviser also would report RAUM attributable to all “parallel managed accounts” related to a registered investment company or business development company advised by the adviser.7 Section 7.B.(1) of Schedule D Asks various questions about private funds advised by the adviser. In addition to numerous clarifying amendments, proposed new question 25(g) would request the legal entity identifier, if any, for a private fund custodian that is not a broker-dealer or that is a broker-dealer but does not have an SEC registration number. Item 8.H. Asks whether the adviser or any related person directly or indirectly compensates any person for client referrals. Proposed to ask separately whether any third party is so compensated and whether any employee of the adviser or a related person is so compensated. This request for more detail about employee compensation relating to client referrals may relate to the agency’s generally increased interest in broker-dealer registration status questions for investment advisers.8 6 Form ADV, Glossary defines a wrap fee program as “[a]ny advisory program under which a specified fee or fees not based directly upon transactions in a client’s account is charged for investment advisory services (which may include portfolio management or advice concerning the selection of other investment advisers) and the execution of client transactions.” The SEC does not propose any changes to this definition. 7 Proposed Form ADV, Part 1A, Section 5.G.(3) of Schedule D. “Parallel managed account” would be defined as: “With respect to any registered investment company or business development company, a parallel managed account is any managed account or other pool of assets that you advise and that pursues substantially the same investment objective and strategy and invests side by side in substantially the same positions as the identified investment company or business development company that you advise.” See Proposed Form ADV Glossary. 8 We previously reported on a widely-cited SEC staff speech in this area. See our 2013 alert available at http://www.shearman.com/en/newsinsights/publications/2013/04/sec-lawyer-speaks-to-brokerdealer-registration-s__. 5 Affected Provision of Form ADV Currently Asks/Requires Proposed Amendment Section 9.C. of Schedule D Requests information about the independent public accountant that performs surprise custody rule examinations. Proposed to also request the Public Company Accounting Oversight Board (PCAOB) registration number for the accountant. It is not currently required that surprise custody rule examinations be performed in all circumstances by a PCAOB-registered accountant; this proposed requirement to report the accountant’s PCAOB registration number may, however, push more firms in that direction. Umbrella Registration For a variety of tax, legal and regulatory reasons, investment adviser firms may be organized as a group of related advisers that are separate legal entities but effectively operate as a unified advisory business. Recognizing that a single group registration often will be less confusing and more efficient than would multiple, repetitive filings, SEC staff positions allow related entities to share a single SEC registration, subject to certain conditions.9 The SEC now proposes to codify the existing staff guidance. The proposed group registration rules would use the same terminology used by the staff to date, which refers to a “filing adviser” filing a single Form ADV on behalf of itself and other so-called “relying advisers” in the group that are controlled by or under common control with the filing adviser and that effectively conduct a single advisory business (collectively an “umbrella registration”).10 Conditions to rely on an umbrella registration would be as follows: 1. The filing adviser and each relying adviser advise only private funds and clients in separately managed accounts that are qualified clients (as defined in rule 205-3 under the Advisers Act) and are otherwise eligible to invest in the private funds advised by the filing adviser or a relying adviser and whose accounts pursue investment objectives and strategies that are substantially similar or otherwise related to those private funds; 2. The filing adviser has its principal office and place of business in the United States and, therefore, all of the substantive provisions of the Advisers Act and the rules thereunder apply to the filing adviser’s and each relying adviser’s 9 See American Bar Association Business Law Section, SEC Staff Letter (Jan. 18, 2012), available at https://www.sec.gov/divisions/investment/noaction/2012/aba011812.htm (the 2012 ABA Letter). The Division of Investment Management also provided earlier no-action relief to enable a special purpose vehicle that acts as a private fund’s general partner or managing member to essentially rely upon its parent adviser’s registration with the Commission rather than separately register. See American Bar Association Subcommittee on Private Investment Entities, SEC Staff Letter (Dec. 8, 2005), available at http://www.sec.gov/divisions/investment/noaction/aba120805.htm (the 2005 ABA Letter). The 2005 ABA Letter is understood to provide its own basis for not separately registering entities. It was not superseded by the later 2012 ABA Letter and also does not appear to be affected by the current rulemaking. 10 “Filing Adviser” would mean: “An investment adviser eligible to register with the SEC that files (and amends) a single umbrella registration on behalf of itself and each of its relying advisers.” “Relying Adviser” would mean: “An investment adviser eligible to register with the SEC that relies on a filing adviser to file (and amend) a single umbrella registration on its behalf.” “Umbrella Registration” would mean: “A single registration by a filing adviser and one or more relying advisers who collectively conduct a single advisory business and that meet the conditions set forth in General Instruction 5.” See Proposed Form ADV Glossary. 6 dealings with each of its clients, regardless of whether any client or the filing adviser or relying adviser providing the advice is a United States person;11 3. Each relying adviser, its employees and the persons acting on its behalf are subject to the filing adviser’s supervision and control and, therefore, each relying adviser, its employees and the persons acting on its behalf are “persons associated with” the filing adviser (as defined in section 202(a)(17) of the Advisers Act); 4. The advisory activities of each relying adviser are subject to the Advisers Act and the rules thereunder, and each relying adviser is subject to examination by the Commission; and 5. The filing adviser and each relying adviser operate under a single code of ethics adopted in accordance with rule 204A-1 under the Advisers Act and a single set of written policies and procedures adopted and implemented in accordance with rule 206(4)-(7) under the Advisers Act and administered by a single chief compliance officer in accordance with that rule.12 These conditions track SEC staff guidance from the 2012 ABA Letter. The SEC also makes several points in the current rulemaking that address areas in which there has been mixed industry practice to date. Notably, the SEC is clear that umbrella registration as proposed is available only to fully registered advisers and not to “exempt reporting advisers.” Currently, Form ADV does not contemplate the group registration model, leaving group filers to develop ad hoc reporting formats as they complete the form. To address this lack of standardization, the SEC proposes to add a new Schedule R to Form ADV, which would request the following, to be completed separately for each relying adviser: Name(s) and address(es) CRD, CIK and legal identifier numbers Basis for being a registered investment adviser (that each relying adviser must either independently meet the minimum assets under management requirements for SEC registration or share an address with a related registered adviser is not a new requirement, but having to affirmatively check a box on the form to that effect highlights it) Form of organization Fiscal year-end Officers, owners and other control persons (each relying adviser will now complete its own version of Form ADV Schedules A and B, representing another potentially significant change from current practice). 11 The SEC does not apply most of the substantive provisions of the Advisers Act to the non-US clients of a non-US adviser registered with the Commission. See Exemptions for Advisers to Venture Capital Funds, Private Fund Advisers With Less Than $150 Million in Assets Under Management, and Foreign Private Advisers, Investment Advisers Act Release No. 3222 (June 22, 2011) [76 FR 39646 (July 6, 2011)], at section II.D. The Glossary to Form ADV provides that “United States person” has the same meaning as in rule 203(m)-1 under the Advisers Act, which includes any natural person that is resident in the United States. 12 Under this approach, the code of ethics and written policies and procedures must be administered as if the filing adviser and each relying adviser are part of a single entity, although they may take into account, for example, that a relying adviser operating in a different jurisdiction may have obligations that differ from the filing adviser or another relying adviser. 7 Proposed Amendments to Investment Advisers Act Rules The SEC proposes two amendments to Advisers Act Rule 204-2, the books and records rule, which would require investment advisers to maintain additional materials related to the calculation and distribution of performance information. Rule 204-2(a)(16) currently requires registered advisers to maintain records supporting performance claims in communications that are distributed or circulated to ten or more persons. The proposal removes the “ten or more persons” condition, such that supporting records would be required for any such communication, even if used with a single person. Rule 204-2(a)(7) currently requires registered advisers to maintain certain categories of written communications received and copies of written communications sent by such advisers.13 The proposed amendments would require advisers to also maintain originals of all written communications received and copies of written communications sent by an investment adviser relating to the performance or rate of return of any or all managed accounts or securities recommendations. Conclusion These proposed changes are significant and can be expected to be the subject of a broad range of public comments. We will continue to track and report on the rulemaking as it progresses. 13 Rule 204-2(a)(7) currently requires advisers to make and keep: “Originals of all written communications received and copies of all written communications sent by such investment adviser relating to (i) any recommendation made or proposed to be made and any advice given or proposed to be given, (ii) any receipt, disbursement or delivery of funds or securities, or (iii) the placing or execution of any order to purchase or sell any security.” ABU DHABI | BEIJING | BRUSSELS | FRANKFURT | HONG KONG | LONDON | MENLO PARK | MILAN | NEW YORK PARIS | ROME | SAN FRANCISCO | SÃO PAULO | SHANGHAI | SINGAPORE | TOKYO | TORONTO | WASHINGTON, DC This memorandum is intended only as a general discussion of these issues. It should not be regarded as legal advice. We would be pleased to provide additional details or advice about specific situations if desired. 599 LEXINGTON AVENUE | NEW YORK | NY | 10022-6069 Copyright © 2015 Shearman & Sterling LLP. Shearman & Sterling LLP is a limited liability partnership organized under the laws of the State of Delaware, with an affiliated limited liability partnership organized for the practice of law in the United Kingdom and Italy and an affiliated partnership organized for the practice of law in Hong Kong.