It only takes a quick glance at the product ranges of UK retailers to confirm just how many (non food) products are likely to be impacted by EU chemicals related legislation. Clothing, footwear, candles and other home accessories, as well as furniture such as sofas and tables, cosmetics and household items such as cleaning products come immediately to mind. This article highlights some red flag issues involving REACH and biocides regulation.

REACH – articles

The obligation on retailers under REACH to supply safety information to customers has become more onerous following a recent clarification by the European Court of Justice (ECJ). This obligation is triggered where a product which counts as an “article” under REACH, e.g. a shoe or a table, sold in the EEA (the EU plus Iceland, Lichtenstein & Norway) contains Substances of Very High Concern (SVHCs) over a particular threshold. That threshold is 0.1% weight by weight, regardless of total tonnage imported or whether the product was sourced from outside or within the EEA.

Late last year the ECJ confirmed that this threshold applies to each component in a product, not the overall product. This overturned previous European Chemicals Agency (ECHA) guidance, which had been followed by the UK and some other Member States.

Take for example the welt on a shoe, the strip which runs along the outsole to attach the upper section to the bottom. Now it’s the welt, not the shoe, which is looked at when applying the SVHC threshold test. Any retailer which has based its compliance on the assumption that the threshold applied at product (rather than component) level should go back to its supply chain for more information

SVHCs are now on the enforcement radar for regulators in Member States. Next year, a SVHC enforcement project is to be run by the Forum for Exchange of Information on Enforcement of REACH, hosted by ECHA and composed of representatives of EEA national regulators. Member State regulators exchange information and coordinate enforcement and monitoring activities through the Forum. An issue identified in one Member State may well infect others across the EEA

A smart approach to chemicals compliance includes communicating publicly your approach to SVHCs and using it as a PR tool. It’s a powerful message to say publicly that products contain no SVHCs, but careful thought needs to be given to how this sits with supplier contracts, and overall marketing strategy.

2018 REACH registration deadline

For products imported into the EEA, retailers are gearing up for the 2018 REACH registration deadline. In general, this requires each substance (including substances within a mixture) imported in quantities of 1 tonne or more per year to be REACH registered. Chemicals related legislation relies on a specific meaning of “importer”. Generally where a retailer sources products from outside the EEA for the EEA market, often as a result of increasing price pressures, it is likely to be treated as the “importer”.

REACH registration can be onerous, in terms of time and cost. It needs an understanding of which company in the group is the “importer” and accurate tracking procedures must be in place to capture volumes. Sometimes it’s possible to rationalise multiple registrations of the same substance by different group companies through changes to the supply chain.

Additional challenges are presented by a non-EEA manufacturers’ appointment of an “Only Representative” in the EEA who is responsible for registration. Specific documentation is needed in order to pass responsibility from the “importer” to the “Only Representative”. If this is not in place or the Only Representative is not validly appointed, primary responsibility for registration remains with the “importer”, who may be the retailer. This is one to watch, and discussions with suppliers are needed to understand their registration strategy.

Data sharing

Retailers should also be aware of recent changes to data sharing obligations. REACH requires potential registrants to share data in certain circumstances.  Data sharing agreements must now include detailed costs information on the data to be shared.  The aim is to underpin the requirement under REACH that costs should be fair, transparent and non-discriminatory.  This needs careful thought going forward as the changes apply to new and existing data sharing agreements (although parties to existing agreements can waive the requirements, so long as it’s unanimous).

Biocides

Compliance with the Biocidal Products Regulation (BPR) is just as important for retailers as REACH compliance. Increasing numbers of products are marketed as having biocidal properties e.g. “anti-bacterial”, including household cleaning products.  Many products are treated with biocidal products, for example preservatives in paint or on wooden furniture.

The requirements under the BPR are complex and depend on whether the product is an article treated with or incorporating a biocidal product, or actually a biocidal product. This distinction is subtle.  Retailers can be subject to very different obligations depending on which category a product falls within and whether any transitional measures are relevant.  A retailer’s obligations also depend on whether it is “importing” or obtaining an item from within the EEA.

For example, a treated article cannot be supplied in the EEA after 1 March 2017 unless all active substances in the biocidal product used to treat it are either approved already at EU level, or in the EU Review Program for the relevant Product Type (there are 22 under the BPR). In addition, specific labelling requirements apply to treated articles under the BPR.

For biocidal products there is an additional layer of regulation. Generally any biocidal product must be authorised, as well as the active substances in it. This can mean authorisation in each individual Member State where the product is sold (and the costs vary across the EEA).

Whatever conclusions are reached, they should be documented, in case of future regulatory scrutiny. Similar to REACH, the BPR requires anyone holding an authorisation for a biocidal product to keep records for at least 10 years, and to make them available to a regulator on request.

Concluding remarks

REACH and biocides regulations are complex. New interpretations/clarifications require constant vigilance to remain compliant. With retailers under increasing scrutiny from consumers, compliance presents opportunities for positive brand messaging.  But, be sure to understand your obligations and have access to the right information.