Effective February 21, 2015, there will be changes to the work permit application process for categories that are currently exempt from obtaining a Labour Market Impact Assessment (LMIA) and employer specific. The changes follow amendments to the Immigration and Refugee Protection Regulations focused on employer compliance in the employment of foreign workers.

As a result of the regulatory amendments, most work permit applications will now require a 2 step process:

Step 1. Either an LMIA application to Service Canada OR a new procedure involving an application form to be submitted to Citizenship and Immigration Canada (CIC) for LMIA exempt categories (Form IMM 5802 – Offer of Employment to a Labour Market Impact Assessment Exempt Foreign National) with an additional $230 employer compliance fee.

Step 2. Work permit application.

This new procedure is applicable to all LMIA exempt work permits that are employer specific including work permit extension applications, visa office applications, port of entry applications. The new procedure will apply to most LMIA exempt work permit applications including work permits under NAFTA, intra-company transfers, PNPs, signficant benefit, etc. (Note: step 1 is not required for open work permit applicants, however, open work permits will be subject to an additional $100 privilege fee).

The new IMM 5802 Form and online fee payment (through their current CIC online fee payment site) will be available on Wednesday, February 18, 2015. The new form will require general corporate information about the employer (including contact information), the terms of the offer, information supporting the LMIA exemption and an attestation by the employer on the terms of the offer of employment.

Third party representatives will be able to submit the IMM 5802 Form for employers as long as the employer contact has signed a Use of Rep form (IMM 5476). The process requires that the IMM 5802 be completed by employers and submitted with the $230 payment to CIC.

Once the IMM 5802 Form is submitted to CIC, a confirmation will be generated by CIC. This confirmation along with a copy of the IMM 5802 Form and the $230 fee payment must be provided to the foreign worker to make an application for a work permit (i.e. at the visa office, online or at POE etc.)

There is not an advance “adjudication process” for the IMM 5802 Form before the work permit application is processed. For example, although proof that the IMM 5802 Form was submitted is required for an applicant to apply for a work permit at the POE, it was indicated that this could be done 5 minutes prior to arriving at the port of entry, as long as the applicant had a copy of the submitted IMM 5802 Form and payment confirmation with their work permit application.

There will also be a process for receiving a refund of the $230 employer compliance fee (and $100 privilege fee) if a work permit application is refused

More information will be posted by CIC this week and the link to the CIC site can be found at: http://www.cic.gc.ca/english/resources/tools/temp/work/admissibility/specific.asp