On June 9, the long-anticipated compliance date for the U.S. Department of Labor’s fiduciary rule arrived. As a result, many institutions and individuals, including asset managers of open- and closed-end funds, broker-dealers, and financial advisers may become fiduciaries to their retirement investors, including private pensions and IRAs. In general, any individual or institution that makes a recommendation to a retirement investor about buying, holding or selling a security or other investment property and receives a fee (direct or indirect) will be a fiduciary unless an exception applies. This means that carrying on with business as usual may cause you to be a fiduciary, even if your interactions with clients remain unchanged.

Many financial institutions, including asset managers, are seeking to avoid fiduciary status under the rule, but that will not always be possible. Further, even if an asset manager does not intend to be a fiduciary under the rules, it may still be deemed a fiduciary based on its activities. Fiduciaries must find an exception or exemption to rely on, such as the exception for advice to financially sophisticated independent fiduciaries or the new Best Interest Contract (“BIC”) Exemption, in order to continue to advise their retirement investor clients and to be paid in connection with related investments. There is currently a transition period until January 1, 2018 (this date may be subject to change in the future), during which (1) the BIC Exemption is subject to relaxed requirements, and (2) the DOL and IRS are generally taking a non-enforcement stance towards institutions and individuals who are working diligently and in good faith to comply with the rule. The fiduciary rule is both broad in scope and highly complex, and we believe that each institution should make a determination about how it will approach the rule based on its own business practices and client base. Different considerations may apply to hedge funds, private equity funds, and funds registered under the 1940 Investment Companies Act. Some key areas for review include the following:

Item to Review

Key Steps

Marketing materials, including PPMs, pitch books and publicly facing websites

Review text to avoid phrasing that could be interpreted as a covered recommendation

Consider adding additional disclaimers on fiduciary status under the rule

Consider obtaining certain representations (potentially on a deemed basis) from new prospective clients

Relationship with intermediaries, distribution partners, and direct investors

Prepare representation letter for use with intermediaries and counterparties that will serve as sophisticated independent fiduciaries

Consider adding new retirement plan investor representations to subscription documents (if applicable)

Determine whether to obtain representations on an affirmative basis or via negative consent

Ongoing investor communications, including quarterly and annual investor letters

Consider adding additional disclaimers on fiduciary status under the rule

Train call center and sales staff

Train employees on how to avoid making investment recommendations

Consider preparing sample scripts for certain common questions

Review RFP responses

Review stock RFP responses to avoid phrasing that could be interpreted as a covered recommendation

Consider adding additional disclaimers on fiduciary status under the rule

Review direct sales activity with investors that are not represented by sophisticated independent fiduciaries

Review materials related to any direct sales activity to retirement accounts, such as applications included on the website that allow an individual to set up an IRA and buy fund shares directly

Consider whether this activity can be carried out in a non-fiduciary capacity or if compliance with the BIC Exemption is required

Review fiduciary interactions

If any interactions with retail retirement investors will be fiduciary in nature, prepare to comply with best interest contract exemption

If fiduciary interactions may include recommendations of proprietary funds, consider preparing written findings to be deemed to comply with impartial conduct standard